Last updated: 12 October 2026

1. Introduction

Asian Express Newspaper is a UK-based print and digital news publication and forms part of Buzzhaus Collective Limited.

Asian Express (“we”, “us” or “our”) respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, store and protect personal data when you visit our website, subscribe to our digital publications, contact our editorial team, engage with our advertising services or otherwise interact with us.

We process personal information in accordance with applicable UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and the Privacy and Electronic Communications Regulations 2003 (PECR), as amended.

2. Who We Are

Asian Express Newspaper is a UK-based print and digital news publisher providing news, features, entertainment, business coverage and community journalism.

Asian Express is operated by Buzzhaus Collective Limited, which is responsible for the processing of personal information described in this policy.

Data Controller: Buzzhaus Collective Limited

Publication: Asian Express Newspaper

Website: www.asianexpress.co.uk

Registered Address: Park House Wilmington Street, Leeds, West Yorkshire, LS7 2BP, United Kingdom

Company Registration Number: 17113977

Privacy Enquiries: dataprotection@asianexpress.co.uk

For enquiries concerning this Privacy Policy or how we process personal information, please contact us using the details above.

3. Information We Collect

Depending on how you interact with Asian Express, we may collect the following information.

Information you provide directly

• Your first name, surname and email address when subscribing to our free weekly e-paper or newsletters.
• Your telephone number, postal address or business details when contacting us.
• Information provided through website contact forms, competitions, surveys and reader submissions.
• Details supplied when booking advertisements, purchasing services or making commercial enquiries.
• Correspondence sent to our editorial, advertising or administrative teams.

Information collected automatically

When you visit our website, we may collect technical information such as:

• IP address and approximate location derived from it.
• Browser type, operating system and device information.
• Pages visited and interactions with our website.
• Referral sources and website performance information.
• Cookie preferences and information collected through cookies or similar technologies.

Editorial information

As a news publisher, we may collect personal information in connection with reporting, interviews, investigations, photography, public events and other journalistic activities.

This may include information provided by sources, interviewees, public bodies, press releases and publicly accessible records.

4. How We Use Your Information

We may use personal information for the following purposes.

Website and digital publications: To operate and maintain our website, provide access to our digital newspaper and improve the reader experience.

Free e-paper and newsletters: To send our weekly e-paper, news updates and other communications you have requested.

Editorial and journalism: To research, investigate, produce, verify and publish news, interviews, photographs and editorial content.

Advertising and commercial services: To respond to advertising enquiries, manage advertising bookings, communicate with clients, issue invoices and administer business relationships.

Competitions and reader participation: To administer competitions, contact winners, process reader submissions and manage participation in promotions or events.

Website security and administration: To protect our website, prevent misuse, investigate technical problems and comply with applicable legal requirements.

5. Legal Basis for Processing Personal Information

We rely on one or more of the following lawful bases, depending on the purpose and circumstances of processing.

Consent

Where you have given permission for a particular activity, such as receiving optional marketing emails or the use of non-essential cookies.

Contractual necessity

Where processing is necessary to provide a service you have requested or fulfil an advertising or other commercial agreement.

Legitimate interests

Where necessary for our legitimate business activities, such as responding to enquiries, maintaining website security, administering business relationships and improving our services, provided your rights and freedoms do not override those interests.

Legal obligations

Where processing is necessary to meet applicable legal, tax, accounting or regulatory requirements.

Journalistic purposes

Personal information used for journalism is subject to specific provisions under the Data Protection Act 2018. Certain exemptions may apply where the statutory conditions are satisfied, as explained in Section 8.

6. Email Subscriptions and Free Weekly E-Paper

Visitors may subscribe to receive the Asian Express free weekly digital newspaper and associated email communications.

When subscribing, we may request:

• First name.
• Surname.
• Email address.

We use this information to administer your subscription and deliver the communications you have requested.

We may also record the date, time and method of subscription to maintain appropriate consent records.

Where marketing consent is required, we will obtain it before sending promotional communications.

You can unsubscribe at any time by clicking the unsubscribe link in our emails or contacting us directly.

Unsubscribing will stop the relevant communications, although we may retain limited information where necessary to respect your preference and prevent further unwanted marketing.

7. Cookies and Website Analytics

Our website may use cookies and similar technologies to support website functionality, remember preferences, measure performance and, where applicable, deliver advertising.

Cookies may include:

• Essential cookies: Required for the website to function properly.
• Analytics cookies: Used to understand website traffic and visitor behaviour.
• Functional cookies: Used to remember preferences or enable additional features.
• Advertising cookies: Used, where applicable, to measure or personalise advertising.

We will obtain consent for non-essential cookies where required by law and provide visitors with appropriate controls.

Further information about the cookies used on our website, including their providers, purposes and duration, will be available through our [Cookie Policy / Cookie Settings].

8. Journalism, Editorial Content and Public Interest

Asian Express is committed to responsible journalism and recognises the importance of freedom of expression and the public’s right to receive information.

In carrying out journalistic activities, we may collect, investigate, verify, retain and publish personal information where appropriate.

The Data Protection Act 2018 provides certain exemptions for personal information processed for journalistic purposes.

These exemptions are not automatic. They may apply where information is processed with a view to publication, where we reasonably believe publication would be in the public interest, and where we reasonably believe compliance with a particular data protection requirement would be incompatible with the journalistic purpose.

We assess the application of these provisions in accordance with the law and relevant guidance.

Personal information processed for ordinary business, advertising, subscription or administrative purposes is not automatically covered by the journalism exemption.

9. Sharing Personal Information

Asian Express Newspaper and Buzzhaus Collective Limited do not sell, rent, trade or share readers’ or subscribers’ personal information with third parties for their own marketing, advertising or commercial purposes.

We respect the confidentiality of the personal information entrusted to us and use it only for the purposes described in this Privacy Policy.

Where external technology providers are required to operate our website, deliver email subscriptions or maintain our systems, they may process limited personal information solely on our behalf, subject to appropriate contractual and data protection safeguards.

We do not permit these service providers to use personal information for their own independent marketing purposes.

We may disclose personal information where required by law or where another lawful basis permits or requires disclosure.

Personal information processed for editorial and journalistic purposes is handled separately, in accordance with applicable law and the provisions governing journalism.

10. Data Retention

Asian Express Newspaper, operated by Buzzhaus Collective Limited, retains personal information only for as long as reasonably necessary to fulfil the purposes for which it was collected, including applicable legal, accounting, regulatory and journalistic requirements.

Our standard retention periods are as follows:

• Newsletter and e-paper subscriptions: For the duration of an active subscription. Following unsubscription, personal information will be deleted or anonymised when no longer required, except for limited records needed to maintain unsubscribe preferences or demonstrate compliance.

• Reader enquiries and correspondence: Normally up to 12 months after the enquiry has been resolved, unless a longer period is reasonably necessary.

• Advertising and commercial records: Normally up to six years after the relevant business relationship ends, where necessary for contractual, accounting or legal purposes.

• Financial and tax records: Generally six years, or longer where required by applicable legislation.

• Competition entries: Normally deleted within three months of the competition ending, unless required for prize administration, legal obligations or dispute resolution.
• Website analytics and technical records: Retained for periods appropriate to their purpose, generally 30-90 days for identifiable raw logs, unless a longer period is justified.

• Editorial material and archives: News articles, photographs, interviews, research and other journalistic records may be retained for extended periods where necessary for legitimate editorial, historical, legal or public-interest purposes, subject to applicable data protection law.

We periodically review the personal information we hold and securely delete or anonymise information when it is no longer required.

Where a legal obligation, ongoing dispute, investigation or legitimate journalistic purpose requires longer retention, information may be retained for an appropriate additional period.

11. Your Data Protection Rights

Subject to applicable legal conditions and exemptions, you may have the right to:

• Access personal information we hold about you.
• Request correction of inaccurate information.
• Request deletion of personal information.
• Request restriction of certain processing activities.
• Object to processing based on legitimate interests.
• Request portability of certain personal information.
• Withdraw consent where processing is based on consent.
• Exercise rights relating to certain automated decisions, where applicable.

You have the right to object to the processing of your personal information for direct marketing at any time.

Certain rights may be restricted where a valid legal exemption applies, including in specific circumstances involving journalistic activities.

To exercise your rights, please contact us using the details provided in Section 2.

We will respond in accordance with applicable legal requirements, normally within one calendar month of receiving a valid request, subject to permitted extensions.

12. Photographs, Videos and Reader Contributions

Asian Express may publish photographs, videos, interviews, reader contributions and other material as part of its editorial coverage.

Where personal information is involved, we consider the relevant legal requirements, the nature of the material and the circumstances of publication.

Submitting material to Asian Express does not automatically guarantee publication.

Where appropriate, we may contact contributors to verify information, establish permissions or clarify publication arrangements.

Requests concerning published material will be considered individually, taking account of data protection law, editorial responsibilities, freedom of expression and the public interest.

13. Competitions, Promotions and Events

Where Asian Express operates competitions, promotions or events, we may collect personal information necessary to administer participation.

This may include names, contact details and information required to determine eligibility or award prizes.

Additional terms or privacy information may be provided for individual competitions or events.

We will not automatically add competition entrants to marketing lists unless there is an appropriate legal basis for doing so.

14. Children’s Personal Information

We recognise that additional care may be required when processing personal information relating to children and young people.

Where relevant, we apply appropriate safeguards, taking account of the nature of the information, the age of the individual and the purpose of processing.

Our editorial activities involving children are considered in accordance with applicable legal and journalistic standards.

15. Data Security

We take appropriate technical and organisational measures to protect personal information against unauthorised access, accidental loss, alteration, misuse or disclosure.

Access to personal information is limited to those who have a legitimate need to use it.

Although we take reasonable precautions, no internet-based system can be guaranteed completely secure.

16. Links to External Websites

Our website may contain links to third-party websites, including advertisers, social media platforms and external news sources.

We are not responsible for the privacy practices of independent third-party websites.

We encourage visitors to review the privacy policies of those websites before providing personal information.

17. Complaints

If you have concerns about how Asian Express handles your personal information, please contact us so that we can review your concerns.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s independent data protection regulator.

Information Commissioner’s Office

Website: www.ico.org.uk

Telephone: 0303 123 1113

18. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our services, technology, business practices or legal obligations. Any updated version will be published on our website with a revised date. We encourage visitors to review this page periodically.

Asian Express Newspaper

A publication of Buzzhaus Collective Limited

Website: www.asianexpress.co.uk

Privacy enquiries: dataprotection@asianexpress.co.uk

Last updated: 12 October 2026